Hazard Reporting Program

The reporting system is confidential in nature to encourage participation from employees, instructors, and students within the department to raise safety concerns. School of Aviation employees, instructors, and students are trained to be continually aware of their surroundings, with a focus on safety considerations. If they notice a situation or practice that raises a safety concern, they are encouraged to report it as a potential hazard.

The Safety Officer/SMS Coordinator will then review each report in a timely manner and investigate the safety concerns as necessary. The Safety Officer/SMS Coordinator, in conjunction with the SRC, will review the hazard reports before deciding whether to recommend mitigation to control the risk. If mitigation is considered appropriate, the Safety Officer/SMS Coordinator will present their recommendation to the Accountable Executive for a final decision. 

If the Accountable Executive approves mitigation, the Safety Officer/SMS Coordinator will then assist in implementing the modifications, communicate the change as appropriate, and follow up to ensure compliance. Whether or not mitigation measures are implemented, the Safety Officer/SMS Coordinator will provide appropriate feedback to the employee who reported the hazard.

Confidential Hazard Safety Reporting and Feedback System will:

• Be monitored to identify emerging hazards.
• Measure the performance of risk controls in the operational systems.
• Be checked by the Safety Officer/SMS Coordinator for the quality of reporting.
• Be encouraged to be utilized without fear of reprisal.
• Maintain all records for a period of 24 months.
• Ensure the Safety Officer/SMS Coordinator will periodically and annually distribute summaries based on the system’s findings to employees and students.

Conditions that require the use of the reporting system include:

• Any accident, incident, or occurrence that results in injury and/or aircraft, equipment, or property damage.
• If any part of the aircraft leaves the surface of the runway or taxiway during taxi, takeoff, or landing.
• Engine failure, loss of power, and/or unplanned in-flight engine shutdown.
• Off-airport or unauthorized operating site landing.
• Declaration of an emergency.
• Propeller contact with a foreign object.
• Indications of smoke or fire in the cockpit.
• Electrical or communication failure.
• Wildlife strike or foreign object damage.
• Significant turbulence or other severe weather is encountered.
• Near miss where evasive action was taken.
• Notification from ATC regarding an incident
• Aircraft lands with less than SIU fuel reserves (less than 1 hour of fuel remaining).