Hazard Reporting Program

Aviation Flight has established a confidential hazard-reporting system similar to the Aviation Safety Reporting System (ASRS) conducted by NASA and FAA. The intention of the reporting system is to identify hazards that lead to operational errors, which occur during flight training. The identification of hazards supports a proactive approach to hazard identification and provides information on activities that might otherwise be missing. This information is vital to the periodic SMS assessment process. The reporting system is confidential to encourage participation from employees, instructors and students within the school to raise safety concerns. Aviation Flight employees, instructors, and students are trained to be continually aware of their surroundings, with a focus on safety considerations. If they notice a situation or practice that raises a safety concern, they are encouraged to report it as a potential hazard. The Safety Officer / SMS Coordinator reviews each report in a timely manner and investigates the safety concerns. The Safety Officer / SMS Coordinator, in conjunction with the SRC, will review the hazard reports before deciding whether to recommend mitigation to control the risk. If mitigation is considered appropriate, the Safety Officer / SMS Coordinator will present their recommendation to the Accountable Executive and Chief Flight Instructor for a final decision. If the Accountable Executive approves mitigation, the Safety Officer / SMS Coordinator assists the Chief Flight Instructor in implementing the modifications, communicating change as appropriate, and following up to ensure compliance. Whether or not mitigation measures are implemented, the Safety officer / SMS Coordinator will provide appropriate feedback to the employee reported the hazard.

Confidential Hazard Safety Reporting will:

• be monitored to identify emerging hazards.
• measure performance of risk controls in the operational systems.
• be checked by the Safety Officer / SMS Coordinator for the quality of reporting.
• be encouraged to be utilized without fear of reprisal.
• ensure the Safety Officer / SMS Coordinator will periodically and distribute summaries based off of the systems findings to employees and students.

The Safety Officer / SMS Coordinator will promote continuous improvement of its SMS through recurring application of SRM, SA, and by using safety lessons learned and communicating them to all personnel. The Safety Officer / SMS Coordinator will also be responsible for monitoring the electronic submissions of reports. Personal information on the hazard report form is strictly voluntary. The intent of the form is to identify, track and through increased awareness prevent similar situations from occurring in the future. The form is not intended to be punitive. The information requested will help us contact you in the event that more information is needed. Hazard Report Forms can be found on the SIU Aviation website in the safety section.